Files Needed


Here’s what USDA asks for under the 2026 REAP rule. The Applicant (the business) and the installer each have their own list. You don’t have to work out which items apply to you — our REAP Assistant builds a checklist for each project based on its size and type, and tells you exactly what’s still needed.

Basic needs for all renewable energy projects:

From Applicants:

  • Company papers. A certificate of good standing from your state, plus your organizing documents (articles of organization or incorporation, and your operating agreement or bylaws).

  • Proof of site control. A deed, property tax record, or signed lease showing the business has owned or controlled the site since at least 12 months before the project began.

  • 12 months of utility bills from before the system installation. Actual monthly bills, for every meter the system serves.

  • 12 months of utility bills from after the system installation.

  • Proof you paid the installer. Receipts, bank or card statements, or loan disbursements covering the full cost.

  • Business financial statements. Income statement, balance sheet and cash flow statement for your last completed fiscal year.

  • SAM.gov registration. An active registration with a UEI and “All Awards” selected. We check this for you and help you get it if you don’t have it.

  • SBA small business profile. We help you with this if you don’t have it. For rural small businesses (not farms).

  • Other project agreements. Projects over $80,000: financing, leases, power purchase or maintenance agreements.

  • Pro forma financial statements. Projects of $200,000 or more.

From Installers:

  • Installer proposal. With the itemized costs.

  • Equipment datasheets. Panels, inverters and racking.

  • Generation report. The system’s estimated annual production (PVWatts, Helioscope, etc.).

  • 12 months of production data. Exported from the inverter or monitoring portal.

  • Installer contract and warranty. Projects over $80,000.

  • Interconnection agreement. Projects over $80,000.

  • Engineer’s completion certificate. Projects of $200,000 or more.

  • Utility’s average price per kWh. Off-grid systems only.

If you use our REAP Assistant to complete your application, the applicant business and their energy installer will each have a separate file upload area. (An applicant’s sensitive business information will not be shared with their installer.)